SIGMOD 2006 Research Paper Submission Requirements

Abstracts for research papers are due by November 15 2005, 9 PM Pacific Time. The deadline for full paper submissions is Tuesday November 29 2005, 9 PM Pacific Time. To be able to submit the full paper, you need to submit the abstract for the paper by the abstract submission deadline. Research papers can only be submitted electronically and must be submitted via the research paper submission website. No late submissions or submissions via email (or hardcopy) will be accepted. For other form of submissions (demo, industrial track talks, tutorials, panels) please see the relevant instructions from the conference home page. When a paper is registered through the submission site, relevant information will be collected, including contact author information. Please choose contact author information (particularly email address) that will be stable through June 2006.

Conflict of Interest

The submission site will also request information about conflict of interest with program committee members. We will follow the rules for conflict of interest established in SIGMOD 2005. A paper author has a conflict of interest with a Program Committee (PC) member when and only when one or more of the following conditions hold:

  1. The PC member has been a collaborator and/or co-author within the past two years.
  2. The PC member has been a co-worker in the same department or lab within the past two years.
  3. The PC member is or was the author's primary advisor, no matter how long ago.
  4. The author is or was the PC member's primary advisor, no matter how long ago.
  5. The PC member is a relative or close personal friend.

It is the responsibility of all authors to identify all and only their potential conflict-of-interest reviewers among the program committee members, according to this definition. It is imperative that authors allocate sufficient time in their submission process to identify and enter their conflict-of-interest reviewers. The Program Committee members are listed in the SIGMOD Organization. If you believe there are other conditions causing a PC member to have a conflict of interest with your submitted paper, please do not mark the conflict of interest during submission, but do contact the Program Committee Chair.

Papers with incorrect or incomplete conflict of interest information as of the submission closing time will be rejected without review.

Length of Research papers

All submitted research papers must be prepared according to the formatting instructions, and must be no more than twelve US letter pages. This page limit includes all parts of the paper: title, abstract, body, bibliography, and appendices. It is the author's responsibility to make the submitted paper readable, relevant, and interesting, before submission and consideration by referees. This requirement includes legibility of diagrams and quality of English. Other submissions such as tutorial and demo proposals have different page limits.

Papers violating the length, file type, or formatting requirements will be rejected without review.

Double Submissions

A paper submitted to SIGMOD cannot be under review for any other conference or journal during the time it is being considered for SIGMOD. Furthermore, after you submit to SIGMOD 2006, you must await our response before submitting elsewhere (should your work not be accepted by SIGMOD 2006). If you submit your paper to another conference or journal either before/after submission of the paper to SIGMOD 2006, we will reject your paper without review and will notify the other conference/journal as well. This restriction applies to identical as well as to substantially similar papers.

Novelty Requirements

Every SIGMOD submission is expected to have significant new technical content. This requirement is significantly more stringent for conference papers compared to journals. The submitted paper should neither be minor modification of any prior work nor should it be material such as proofs or performance figures that may not offer substantial, new insights over such prior work. A paper is deemed to be “prior work” if it has been published in one of the following: (a) a refereed workshop with published proceedings, (b) a refereed conference, or (c) a refereed journal. In addition, the paper must be novel with respect to any paper that is currently in submission or has been accepted in (a), (b), or (c) of which any of the authors is aware (e.g., his own papers). Restriction on double submission is an instance of this requirement. It is understood that notational set-up, basic motivation, general examples, and references to past results may be common across papers by the same authors. However, such repeated material should not comprise a large portion of a conference paper reporting on new research. As a guideline, if identical or similar material exceeding 20% of the submitted paper has appeared in a prior work, then you should critically examine if indeed the paper has met the novelty requirement.

Disclosure Requirements

Every SIGMOD submission is required to have citations to relevant literature in “prior work,” as defined above. In addition, authors are required to cite any papers by any author of the SIGMOD submission that is closely related or overlaps significantly with the current submission and: (a) is in submission (including in this conference), (b) has been accepted for publication, or (c) has been published at the time of submission anywhere else. As a guideline, an overlap is significant when it exceeds a page of the submission or when the overlap concerns content material in the SIGMOD submission, regardless of length. Since SIGMOD 2006 does double-blind reviewing, you must strictly follow the guidelines given below to ensure anonymity.

The penalty for failure to comply with the disclosure requirement or obvious violation of novelty requirement is grounds for rejection without any detailed reviews.

Anonymity Requirements for Double-Blind Reviewing (Research papers Only)

All research papers submitted to SIGMOD '06 will undergo a "double-blind" reviewing process: the program committee members and referees who review the paper will not know the identity of the authors. The double-blind reviewing is applicable for only research papers and is not applicable to other submissions.

To ensure anonymity of authorship, authors must prepare their manuscript as follows:

  1. Authors' names and affiliations must not appear on the title page or elsewhere in the paper.
  2. Funding sources(s) must not be acknowledged on the title page or elsewhere in the paper.
  3. Omit all personal acknowledgements. Research group members or other colleagues or collaborators must not be acknowledged anywhere in the paper. There should also be no acknowledgement section in the paper.
  4. It is strongly suggested that the submitted file is named with the assigned submission number. For example, if assigned paper number is 352, then name your submitted file 352.pdf.
  5. Source file naming must also be done with care. For example, if your name is Jane Smith and you submit a PDF file generated from a .dvi file called Jane-Smith.dvi, one can infer your authorship by looking into the PDF file.

Despite the anonymity requirements, you should still include relevant prior published work of your own in the references - omitting them could potentially reveal your identity by negation. We define “prior published” work as any research paper that has been published and made available in the online or printed proceedings of a referred conference, refereed workshop or a journal prior to September 15, 2005. Such “prior published” work includes longer poster papers (4 pages or more). However, you should not cite a published demonstration paper of your own or any one page poster papers of your own even if it is in “prior published” work as defined above. You must use care in referring to your prior published work. For example, if you are Jane Smith, the following text gives away the authorship of the submitted paper:

In our previous work [1], we presented two algorithms for .... In this paper, we build on that work by ...

[1] Jane Smith, "A Simple Algorithm for ...," Proceedings of ACM SIGMOD 1997, pp. 1 - 10.
[2] Jane Smith, "A More Complicated Algorithm for..," Proceedings of ACM SIGMOD 1998, pp. 34 - 44

The solution is to reference your prior published work in the third person (just as you would any other piece of work that is related to the submitted paper). This allows you to set the context for the submitted paper, while at the same time preserving anonymity:

In previous work [1,2], algorithms were presented for ... In this paper, we build on that work by ...

Bibliography
[1] Jane Smith, "A Simple Algorithm for ...," Proceedings of ACM SIGMOD 1997, pp. 1 - 10.
[2] Jane Smith, "A More Complicated Algorithm for..," Proceedings of ACM SIGMOD 1998, pp. 34 - 44

Referring to any work (including but not limited to your own work) that has been submitted elsewhere for review (and hence is as yet unpublished), or that has been accepted for publication at a referred conference, referred workshop, or a journal for which proceedings (printed or online) have been made available on or after September 15, 2005 requires a different protocol to ensure consistency with double-blind reviewing. In the body of your SIGMOD submission, you may refer to such work in the third person as "The authors have also developed closely related techniques for query optimization [15], but...". In the above example, reference 15 would then read: [15] Details omitted due to double-blind reviewing. Note that you should mention neither the authors, nor the title or venue of publication, while describing “anonymous citations” like [15]. Be sure to place all anonymous citations after the list of your regular citations. Of course, this does not mean you are not responsible to provide the details of such anonymous citations. During the paper upload phase, the submission tool will ask you to disclose (for Program Committee Chair only) full details of each such anonymous citation. Furthermore, if requested by the Program Committee Chair, you may be required to submit the anonymous versions of these papers corresponding to such citations at short notice (7-10 days). The program committee chair will contact you during the review period if this becomes necessary.

Technical reports (or URLs for downloadable versions) of your own work should not be referenced. Self-references should also be limited to only papers that are very relevant and essential for the reviewing of the submitted paper.

Common sense and careful writing can go a long way toward preserving anonymity without diminishing the quality or impact of a paper. The goal is to preserve anonymity while still allowing the reader to fully grasp the context (related past work, including your own) of the submitted paper. In past years this goal has been achieved successfully by hundreds of papers. If you need specific guidance, please contact the Program Chair surajitc@microsoft.com

It is the responsibility of authors to do their very best to preserve anonymity. Papers that do not follow the guidelines here, or otherwise potentially reveal the identity of the authors, are subject to immediate rejection.

Copyright Release

Authors of accepted papers must sign an ACM copyright release form. The online conference proceedings may be published as early as April 15, 2006, so any patent applications must be resolved before that time. By submitting a paper to SIGMOD '06, authors implicitly agree to public release of the paper as of the above date.

Questions about any of the requirements listed on this page should be directed to the SIGMOD '06 Program Committee Chair Surajit Chaudhuri (surajitc@microsoft.com)